AI systems register template
A free AI systems register template for RICS-regulated firms: the four required fields plus reasoning, decision-maker and notes columns, with three worked example rows.
Free download — no sign-up. CSV, opens in Excel.
What's inside
- The four fields the standard requires: system, purpose, date first used, next review date.
- Optional columns that make entries defensible: materiality reasoning, decided-by, notes.
- Three worked example rows for a QS practice.
How to use it
- List every AI system with a material impact on service delivery — including AI embedded in other software.
- Put a named owner on the file and log new tools at the moment of adoption, not at year-end.
- Re-check entries on your quarterly review rhythm; tools change under your feet.
Templates cover the format; keeping them current is the real work. In ComplyQS these records generate and update themselves from the decisions you log — 180 days free.
Try ComplyQS insteadRelated reading: The AI systems register: what RICS requires · How to decide and record material impact
This template is general information, not legal or professional advice — adapt it to your firm's circumstances. ComplyQS is not affiliated with or endorsed by RICS.